Property Management

It is our duty to give Landlords peace of mind by protecting their investment. A well managed property increases the chances of a tenant remaining in the property for a greater period.

Our experienced team will ensure your property is regularly inspected, monitored and maintained, using computer software specifically designed to manage your property effectively.

  • We can manage single units to portfolios of any size
  • We can take over an existing management contract
  • Ongoing monthly rental collection from your tenants
  • Prompt BACS payments to landlords for rents
  • 100% Success Rate for rent collection with no arrears.
  • Detailed monthly accounting to the landlord including provisions for contractor invoices
  • Collection of missed payments or arrears by debit/credit card
  • Retain tax and pay Inland Revenue in respect of non UK resident landlords
  • Deal with Inland Revenue if necessary in respect of all landlord rental income queries
  • Payment of outgoings where demanded, subject to the availability of funds
  • Ensuring that our clients’ properties comply with the latest safety regulations
  • Inform utility companies when a change of tenancy takes place
  • Arranging routine repairs and maintenance with a selection of suitable contractors
  • Supplying our clients with legislative information upon request
  • Liaising with the Tenant and reporting to the Landlord with recommended course of action
  • The reconciliation of deposit at the end of the tenancy
  • Carry out property inspection every 6 months report to landlord along with Digital Photos
  • Arrange for an independent inventory check in and check out
  • Deal with (and offer advice on) any claims for damages arising from the 'Check out' Report
  • Registering Deposits under TDS
  • Fully Insured and Registered with Ombudsman scheme
  • NAEA Registered

Compliance with safety regulations

As a Landlord, you have an obligation to ensure that your property complies with all the necessary regulations. These include :

  • A full electrical installation condition report (EICR). This is statutory and must be carried out every 5 years.
  • Smoke alarms must be fitted as standard on each level (or kitchen).
  • First aid kit and a fire blanket fixed to a kitchen wall (or within a kitchen cupboard) must be contained in each property.
  • Annual gas safety checks on all appliances
  • Making sure any furniture or furnishings comply with safety regulations
  • Making sure water tanks are tested for Legionella

Energy Performance

All buildings in the private rented sector require an EPC. This certificate will remain valid for ten years. Landlords are required by law to obtain and make available a copy of the EPC to prospective tenants at the earliest opportunity and must provide the person who takes up the tenancy with a copy. Oliver Burn can organise an EPC from an approved supplier at a competitive rate.

Oliver Burn Checklist for Landlords

Before you can market your property for rental purposes, you will need to:

  • Consider your mortgage. If you are thinking about letting a property that has previously been occupied by an owner-occupier you will need to inform the current mortgage lender that tenants will be living in the property. In most instances you will be required to switch to a buy to let mortgage.
  • Get specialist landlord insurance, you will not be covered by regular household insurance.
  • Let your freeholder (if you have one) know that tenants will be living in the property
  • You should be prepared to incur costs throughout the tenancy. Remember, even when your property isn't occupied, you will still need to pay the mortgage and council tax.
  • The following costs should be considered:
    • Refurbishment costs.
    • Safety inspection costs.
    • Energy Performance Certificate.
    • Monthly mortgage repayment (if you have one).
    • Ground rent and service charges if you are letting a leasehold property.
    • Income tax.
    • Letting agent and management fees.
    • Maintenance costs.
    • Professional fees e.g. preparation of inventories etc.

The law requires landlords to maintain their property and undertake any major repairs that are required. In addition, there are special rules that apply:

  • Energy assessments - Landlords in England and Wales who are letting or re-letting their property for the first time are now required to present an Energy Performance Certificate (EPC) to tenants. Book an EPC today.
  • Gas - Landlords need to ensure that every gas appliance and all gas pipe work meet the required safety standards. Landlords are required to present a gas safety record of the property being let.
  • Fire - It is an offence to let a property with any furniture or furnishings that do not comply with safety regulations.
  • Smoke detectors - Properties built after June 1992 must have mains operated smoke detectors fitted on each floor.
  • Electricity - Landlords need to obtain safety certificates for all electrical equipment within their rental property to prove it is safe and will not cause danger.

General Information

  • When looking to let your property it is vital that you present it in the most attractive way possible and you should carefully maintain its condition for each of your viewings.
  • Externally
  • Ensure gardens are neat and tidy - mow the lawn and weed the flowerbeds.
  • Give window frames and doors a lick of paint.
  • Ensure rubbish bins are not visible.
  • Internally
  • De-clutter by removing personal items. Arrange self storage for any larger items of furniture you do not wish to keep in the rental property.
  • Clean the property thoroughly and ensure it smells fresh.
  • Repair leaky taps or cracks in the walls.
  • Decorate rooms in a neutral colour.